Administrative assistant
About Proceq, an entity of the Axon Group
Based in Aalter, Proceq designs and manufactures high-quality process installations tailored to the specific needs of various industries. Their expertise includes heat exchangers, condensers, gas coolers and pressure vessels. They manage the entire process, from engineering and design to production, inspection and on-site delivery.
The Axon Group combines deep expertise and advanced technologies in water and air purification, powder coating, noise control and temperature control. With 10 specialised companies, our group offers innovative and high-quality solutions for various industrial sectors.
About this role
The administrative assistant provides transversal administrative support to the company's activities, collaborating with the engineering, purchasing, sales and general management departments. He/she ensures the quality, consistency and follow-up of administrative data and processes.
Your responsibilities
Engineering
- Creation of production files
- Preparation and finalisation of final dossiers
Administrative management
- Management and linking of certificates and materials
- Follow-up and updating of administrative data
Purchasing
- Order management: requests for quotation, creation of purchase orders and follow-up of deliveries
- Carrying out price comparisons
- Follow-up of suppliers and delivery times
- Verification and processing of invoices in collaboration with the accounting department
Sales
- Administrative processing of quotations
- Processing of inquiries and orders
- Complete invoicing management (creation, dispatch and payment follow-up)
General
- Management of office supplies
- Organisation of training courses
Your profile
- Bachelor's degree or equivalent experience in administration or purchasing
- Relevant experience in an administrative role
- Structured, accurate and independent
- Strong organisational and priority management skills
- Good communication skills
- Fluent knowledge of Dutch and a good knowledge of French and English
- Affinity with a technical or industrial environment
- Good knowledge of MS Office
- Experience in a technical or industrial environment
- Knowledge of an ERP system
Apply here and shape your future with Proceq!
Would you like to be part of Proceq / Axon Group but did not find a match with our current vacancies?
Send us your spontaneous application!
